MIDDLE TENNESSEE PARALEGAL ASSOCIATION

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BOARD OF DIRECTORS POSITIONS & DESCRIPTION OF DUTIES

The President shall:

  • Schedule monthly board meetings, consult board and prepare meeting agenda
  • Monitor NFPA communications
  • Serve as account contact for registered domain provider and website host
  • Assign NFPA chairperson to represent MTPA
  • Attend leadership meetings/conferences
  • Work with and assist other board members as necessary
  • Organize and plan board elections for upcoming year

The Vice President shall:

  • Serve in absence of President
  • Shadow all duties of President
  • Provide nametags for attendees of monthly meetings
  • Organize and plan annual student reception
  • Organize all membership drive activities (January luncheon, various speaking engagements at area paralegal schools)
  • Order member gifts and holiday gifts
  • Provide quarterly membership numbers to Director of Finance for submission to NFPA; submit membership addresses to NFPA for Paralegal Reporter delivery
  • Respond to all membership related e-mails received via the MTPA website

The Director of Operations (Secretary) shall:

  • Serve in absence of President
  • Interpret and define bylaws to board as necessary
  • Assist Director of Finance with sign-in desk at monthly meetings
  • Responsible for retrieval of mail from the post office box at least once per week and distribution of mail to other board members--share duty with Director of Finance
  • Attend monthly board meetings and special meetings, record meeting minutes, submit draft for board review
  • Maintain corporate minute book in accordance with federal and state reporting requirements
  • Serve as contact person for Job Bank; post all jobs to MTPA website
  • Assign and manage Publicity Chairperson; assume position should it remain vacant

 The Director of Programming shall:

  • Plan, attend and schedule monthly luncheons; submit paperwork to NFPA for CLE accreditation when applicable
  • Coordinate with caterer for monthly meetings
  • Coordinate monthly meeting space
  • Distribute advance notice of monthly meetings with speaker bio and information via blast e-mail and MTPA website
  • Assign and manage Community Service and Scholarship Chairperson positions; assume roles should these positions remain vacant
  • Distribute notice via blast email and MTPA website of all community service projects (including Pro Bono Clinics)
  • Edit all website pages to include speaker and topic information for monthly meetings

The Director of Finance (Treasurer) shall:

  • Be responsible for collection of all membership, meeting, CLE and special event fees
  • Be responsible for retrieval of mail from the post office box at least once per week and distribution of mail to other board members--share duty with Director of Operations
  • Manage MTPA bank accounts and deposits
  • Be responsible for all MTPA disbursements
  • Draft and maintain MTPA's annual budget report
  • File all necessary Federal Tax documentation annually
  • File Annual Report with TN Secretary of State

 The NFPA Chair shall:

  • Report to President
  • Serve as MTPA's liaison to NFPA
  • Attend NFPA Annual National Convention; present results of the National Convention to the membership during a monthly luncheon
  • Draft and provide Insider Report to NFPA as requested

The Scholarship Committee Chair shall:

  • Report to Director of Programming
  • Establish and work with donor to award annual Spring and Fall student scholarships (currently sponsored by Paranet)
  • Establish and award annual PACE scholarship
  • Develop committee to evaluate applications and determine student winners

 The Publicity Chair shall:

  • Reports to Director of Operations – Secretary
  • Editor of MTPA’s quarterly online newsletter

 The Community Service Committee Chair shall:

  • Report to Director of Programming
  • Notify the Director of Programming of the Legal Aid Pro Bono clinic dates and times
  • Notify of other community service projects information for placement on the website and inclusion in blast emails

Contact MTPA:  Middle Tennessee Paralegal Association | P. O. Box 198006 | Nashville, TN 37219 | Email:  MTPA@memberlodge.org

For website administration: contact Tiffany Taylor at tiffany.taylor@wallerlaw.com

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